The request also stated that the district "will need to expand the number of users through this process". I take this to mean that by providing more people with credit cards the district could earn even more rebate money. There were 25 credit card holders on the list to be approved for the 2013-2014 school year at the June 2013 Fox C-6 school board meeting.
There's nothing mentioned as to how the "rebate" money would be used or applied.
After reviewing the 2013-2014 school year credit card purchases it doesn't appear that the district was very diligent in "maintaining tighter controls over purchases".
The District currently has credit cards through UMB. Per Policy #3181, the cards must be approved by the Board of Education. The District's bank, United Missouri Bank (UMB), provides cards without an annual fee. The cards are able to be coded for specific types of purchases and limits.
The District also has Discover Cards. The card fees are more than offset by the rebates generated by using the card.
The District also has an American Express card with no fees.
We have purchased the P-Card module with our new SIS-FIN software. We are working with our credit card vendors to develop reports that will enable us to import credit card statements into the new system. The P-Card espansion will simplify our purchasing process, maintain tighter controls over purchases as well as increase the district's rebate. This year we will receive rebates of $30,317.92. We will need to expand the number of users through this process.
A list of employees who will have a UMB, American Express, and Discover credit card is attached.