“The Board secretary contacted MSBA’s legal counsel the following day after the April meeting. They informed her that the district was in compliance in the manner in which the BOE minutes are reported.”
Our superintendent's response was quite terse and stated that, "After reading your concerns, many are false and inaccurate." Her response was only sent after I had emailed school board president Ruth Ann Newman and school board secretary on May 17, 2011 after never receiving a response from the school board per Policy 403 “All questions will be responded to by an appropriate person with the week wherever possible.” This could be why it is a rare occurrence for people to speak during Public Comment because they rarely receive a response.
“We are finally ready for the forms and manuals and policies to be reviewed. This would be an overhaul of all of the school district policies. They will be placed, I believe tomorrow night, Debby, on the website? And, sent out to staff or we will have a place that staff can log into. We're not sure if we can send that big of documents for download. And we're going to leave them up until June so that staff can make recommendations and the public can make recommendations. Then we'll bring those recommendations back and my guess is....".
Dianne’s statement was transcribed from my audio recording taken at the March 2012 school board meeting.
By the way, audio and video recording school board meetings is permitted per Policy 0410 per the guidelines adopted in regulation 0410.
“The draft of the Board Policies and Regulations are sent via email to the staff for comments (not for public review at this time in the process). Policy review and adoption has always been handled in this manner. They then will be placed on the district web site after they have been adopted by the board. Drafts of Board meeting minutes are not for public view (policy 0405). Only board minutes that have been approved by the board are made public, which you can obtain on the website. You can view the March 20 meeting minutes upon approval of the April board meeting. It usually takes a week or two, so please be patient.”
I replied to Dianne Brown’s email and provided her with a transcript of what she stated at the March 2012 board meeting and received the following response from Dianne Brown:
“Hello Rich! Debby will gather all of this information and shoot it to you electronically today. Please let us know if it all doesn't transmit.”
“Dr. Brown reported that the Board Policy/Regulations/Forms are read for Board review and comments. These will also be available on the district website for viewing and reading for the Fox C-6 Staff."
So, I emailed the board secretary and Ruth Ann Newman asking that the minutes be corrected to reflect the fact:
“that the documents would also be available on the district website for the Public to view, read and make recommendations to as well and that they will be left on the website until June for review.”
From this email, I received the following response from our school board secretary (Dianne Brown's secretary):
“The minutes that were transcribed are reflective of what I heard at the meeting. The minutes are not a verbatim recording of the meeting.”
Should the minutes have been updated to reflect what Dianne stated at the board meeting?
Or, is it OK to just leave the minutes as they were written?
In order to get a truly accurate documenting of our school board meetings, Fox C-6 needs to audio and/or video record board meetings and make them available online like other school districts or the public will never know what truly happened at our board meetings. Needless to say, the board meeting minutes were not changed after my request.